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Ready To Go!

Instant project scan and evaluation tool

This tool is designed to assess the efficiency of care in relation to best-practice ergonomic design and quality of care principles for your facility. It will indicate if there are areas that can be improved, giving you a direct evaluation and suggested actions for your facility.

By answering a set of 14 questions this assessment tool is designed to help you plan safe, ergonomic and efficient use of the available space for each project and assist with complex planning decisions.

Proceed to questionnaire

1. How might the facility change in the future?

Please choose only one alternative for each section

1.1 Patient dependency and standard of care

 
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The quality of care we provide in our facility is well established and of a high standard. We do not anticipate a need to significantly change our practice.

 
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Patient dependency and care needs are likely to change in the coming years and we will need to continuously adapt our facility and procedures to maintain a high standard of care.

 
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Some change to patient dependency is likely to occur in the near future. We can accommodate these changing needs with minor adaptations in our facility/project.

1.2 Staffing Conditions

 
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Staffing conditions have become an issue in recent years. Our facility makes every effort to improve working conditions in order to recruit and retain staff.

 
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Staffing conditions are an issue and recruitment is going to be more difficult in the future. We will address this problem in our facility through organisational changes.

 
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Staff acquisition is not a major problem for us. Our reputation and the quality of care we offer today enables us to recruit and retain sufficient staff for our facility.

1.3 Patient Mobilisation

 
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Mobilising patients is part of our physiotherapy programme. We encourage our patients to participate in treatment activities to increase their quality of life.

 
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Our care concept focuses on maximising patient mobilisation in all daily procedures. We are convinced that active as well as passive mobilisation increases quality of life.

 
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Patient mobilisation is part of staff initiative and our patients are encouraged to mobilise as much as they can.

1.4 Bariatric Patients

 
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Some rooms in our facility have to be adapted, and additional equipment has to be acquired, to enable us to provide a high standard of dignified care for the plus-sized patient.

 
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The existing building structure of our facility allows us to adapt to the increasing numbers of bariatric patients without further structural or process changes.

 
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Due to the increasing risk of obesity in the population, our facility is already planning for organisational changes and building adaptations to enable us to maintain a high standard of dignified care.

2. Availability of Adequate Workspace

Please choose only one alternative for each section

2.1 Patient Transfer

 
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Some patient transfer and lifting equipment is available. However, the use of it is inconsistent and some manoeuvres are conducted without the correct equipment.

 
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Patient transfer equipment is scarcely available and/or stored at a considerably distance from the workspace. As a consequence the majority of patient transfers are carried out without support or lifting equipment.

 
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Depending on the patient’s mobility, patient transfers are always carried out with appropriate support and lifting equipment. One caregiver can safely accomplish the majority of the transfer activities.

2.2 Toilets and Ensuite Bathrooms

 
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The ensuite bathrooms are spacious and the patients have a straight-line access to the toilets. There is enough space for lifting equipment, and shower areas are accessible for shower chairs, allowing the caregiver to work from either side to support the patient.

 
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The ensuite bathrooms are spacious. The toilets are positioned such that they do not give the patient straight-line access to them. Space restricts with the use of a lifter. Shower areas are accessible to shower chairs, but space for the caregiver is limited.

 
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The ensuite bathrooms and toilets are inaccessible for lifters. Shower areas are difficult or inaccessible to shower chairs.

2.3 Central Bathrooms

 
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The central bathrooms are large enough but only used occasionally and are, at times, misused as storage space.

 
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The central bathrooms are comfortable, large enough and not misused as storage space. They are used regularly.

 
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The central bathrooms are insufficiently small and misused as storage space. They are rarely used.

2.4 Central Shower Facilities

 
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Central shower facilities (a large room dedicated only to showering) are available and regularly used to give bedridden patients a shower.

 
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Central shower facilities are currently not available/planned in the facility.

 
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Central shower facilities are available and used regularly. However, bedridden patients rarely use them.

3. Storage Facilities

Please choose only one alternative for each section

3.1 Storage Facilities for Goods

 
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The storage space for goods is rather small. We have to rely on continuous restocking of goods, carried out by our logistic personnel. However, caregivers occasionally have to carry out supply activities.

 
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The storage space for goods is scarce and insufficient. Caregivers frequently have to carry out supply activities.

 
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Adequate storage facilities for goods are available, directly accessible and close to the workspace.

3.2 Storage Facilities for Equipment

 
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Adequate storage facilities for equipment are available, readily accessible and close to the workspace.

 
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The storage space is insufficient and the equipment is located at a distance from the workspace.

 
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The storage space for equipment is rather small. Caregivers often use the corridors to store equipment.

4. Logistic Considerations

Please choose only one alternative for each section

4.1 Integration of Logistical Tasks into Care Activities

 
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The logistics work in part. However, caregivers may be called upon to undertake the restocking and storage of materials from time to time.

 
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The interface between in-house and out-sourced services work well and caregivers are not required to load or stock materials.

 
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The logistics are difficult. It is common practice that caregivers carry out unloading and storing activities.

5. Staff Integration and Motivation

Please choose only one alternative for each section

5.1 Staff Training

 
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Regular safe patient handling and mobilisation training courses are in place. All patient transfers and the handling of personal hygiene should be carried out according to a protocol with the appropriate aids or patient support.

 
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Some safe patient handling and mobilisation training is in place. We try to increase the use of the appropriate aids despite it being scarce and stored at a significant distance from the workplace.

 
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We do not offer safe patient handling training on a regular basis but believe that we have well-trained staff in our facility. We depend on this knowledge, and our good compliance with protocols, to maintain the best possible standards of care.

5.2 Workspace Improvement

 
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We have not been able to undertake major workspace improvements in the past due to the pressure of day-to-day activities.

 
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Continuous workspace improvement is part of our mission statement. We have scheduled major investments for workspace improvements to increase the quality of care and the working conditions for our staff.

 
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Some, but not all, workspace improvements are funded within the annual budget. Major improvements were not possible to finance in the past.

5.3 Workspace Conditions

 
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We believe there is a close relationship between the workspace conditions and staff motivation. As a result we have continuous discussions with our staff about possible improvements.

 
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The working conditions in our facility are very good. However, we try to continually improve conditions, as far as it is possible, to support staff motivation.

 
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The working conditions in our facility are already above standard. This good working environment should not be disrupted by change.

Evaluation / Suggested Actions

Based on your answers we make the following recommendations.

Your facility faces difficulty in providing a high standard of care and is insufficiently prepared for the future.  By providing only very few elements for the delivery of safe and efficient care the workplace is unattractive to staff. This leads to a fast and costly staff turnover and difficulties in recruitment. New projects should be halted immediately and seriously reconsidered. Action should specifically target the identification of missing elements that prevent good practice. It is crucial to collaborate with planning specialists prior to any further project implementation.

Evaluation / Suggested Actions

Based on your answers we make the following recommendations.

Your facility takes future development into account, but only in a limited way. It provides some elements for safe and efficient care, but may not be attractive enough to support staff recruitment in the long term: high staff turnover may be a hidden cost to the facility. New projects should be carefully evaluated in order to identify missing elements required to achieve sufficient quality and efficiency of care. It is recommended to integrate planning specialists prior to any further project implementation.

Evaluation / Suggested Actions

Based on your answers we make the following recommendations.

Your facility is prepared for the future. It provides essential elements for well-organised, safe and efficient care. The workplace is attractive and the institution can both acquire and retain staff even when faced with severe competition. However, new projects should be checked to ensure that any missing elements are addressed now, as these might reduce the potential for delivering a high standard of care in the future.

Evaluation / Suggested Actions

Based on your answers we make the following recommendations.

Your facility is very well prepared for the future. It provides well-organised, safe and efficient care processes. The workplace is attractive and the institution can both acquire and retain staff even when faced with severe competition. New projects to adapt and expand the facility can be started without delay.


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